In general, you can send three types of follow-up emails after an interview: one to your interviewers right after the interview, a second if you haven't heard back in a timely way, and a "check-in" email to stay in touch for networking purposes.
In the best-case scenario, you'll only need to send one email—a note thanking your interviewers for their time and expressing your interest in the position. After an interview, weeks can pass without a response from a possible job. We'll go over the best ways to write follow-up emails after the interview, with examples, in the section below.
The importance of following up
Following up with the people you speak with at each level of the hiring process demonstrates that you are grateful for the opportunity and enthusiastic about it. This will almost certainly help you advance to the next interview and eventually receive an offer.
Strong soft skills are demonstrated by writing a meaningful follow-up letter expressing your interest in the position, thanking the reader for their time, and providing anecdotes from your conversation. Because soft skills are more difficult to teach in the job, employers will value candidates who demonstrate respect, communication, and active listening abilities. It will also make you a more memorable candidate because you will have had more communicative touch-points than those who did not.
What is the best way to compose a follow-up email?
Begin your interview follow-up email by expressing gratitude for your interviewer's time. Make sure to emphasize how your skills are a good fit for the job. Choose terms or insights from your conversation that will resonate with the reader by going back to your interview notes and the job description. Express your enthusiasm for the job by restating your interest in the position and your belief that you are the best candidate for the job.
Here's how to write a follow-up following an interview, step by step:
1. Begin by selecting the appropriate topic line.
Your follow-up email should have a clear, short subject line that expresses gratitude for your interviewer's time. Here are some of the top interview follow-up email subject line examples:
Thank you for your time and consideration. [enter the name of the interviewer]
It's been a pleasure speaking with you today!
Thank you for the chance.
Thank you very much!
I value your time and wisdom.
Follow up on [insert position title here].
2. Begin with a thank you in the first paragraph.
Mention the precise job title in the first paragraph, thank your interviewer for their time, and convey your continued interest in the job and firm.
3. Discuss your passions, objectives, and past experiences.
Note the company's name, as well as a conversation point and/or aim that seems particularly relevant to the individual you spoke with, in your second paragraph. Make a connection between that point and your own experiences and interests. Make your statement as specific as possible while remaining brief and to the point.
4. Set yourself apart from other candidates.
In the final paragraph, close with a summary statement on what sets you apart as a candidate and what you’ll bring to this new opportunity. Invite them to ask you any additional questions and close by saying you’re looking forward to hearing back.
5. Sign off with your name and contact information.
Include your signature and contact information at the end of your email. Choose a polite and professional closing like "Best," "Sincerely," or "Thank you."
Examples of interview follow-up emails
Following are a few samples of follow-up emails you could send during the employment process. We'll go through when and how you should send each, as well as writing tips.
1. An example of a brief interview thank-you email
A short follow-up version may be most appropriate as a thank you email after a phone interview. In the short version, you’ll want to be concise:
Subject line: Thank you for your time Ms. Amelia
Thank you for taking the time to discuss the marketing coordinator position with me. It was a pleasure to meet you and learn more about the job.
I'm very enthusiastic about the possibility to work for Horizon Marketing, and I'm particularly interested in the information you provided regarding the brand campaign's approaching launch. I'm looking forward to taking on some project management responsibilities and bringing my experience effectively coordinating cross-functional efforts to the table.
Following our meeting, I am certain that my marketing expertise and interest in the brand expansion will enable me to effectively fulfill the job criteria and support Horizon's mission. If you require any additional information or samples of my work, please do not hesitate to contact me. I eagerly await your response.
Thank you, once more,
2. A lengthy thank-you email after the interview
You'll have more chances to discuss your skills in detail in the lengthier version (though you'll see that it's still quite short). After a face-to-face interview or other relevant encounters during the hiring process, this is suitable.
Mr. Mellin, I am writing to express my gratitude for your efforts.
Thank you so much for taking the time to speak with me about the account executive position yesterday. ABC Inc. has the enthusiastic and productive workplace I'm looking for, based on our talk.
I had a lot of fun talking about your need for someone who can add value and insight to client engagements. It's a fascinating challenge, and I've been thinking about it since our meeting. I've run into many of the same hurdles we mentioned over the last few years: shrinking client budgets and lengthy decision-making processes. One of my most successful strategies for overcoming those hurdles has been to prioritise the quality of the discussion over the delivery of simple information. This is one of the reasons I've consistently exceeded my quotas.
I focus on creating trust and increasing credibility in my client interactions, and I'm looking forward to applying that skill set to ABC Inc. Please contact me by email or phone if you require any additional information.
Thank you again,
Keep in mind that you'll want to spend time personalizing the elements to your specific experience and interview conversations, especially for the lengthier version. The more you personalize these generic instances, the more likely you are to stand out as a candidate.
3. E-mail check-in
If you haven’t heard back from a potential employer after your interview or after your post-interview follow-up, you can send a “checking in” email, ideally to the recruiter. You should send this email if you haven’t heard back after two weeks since your interview.
Keep it concise. Indicate that you’re looking for more information without being overeager:
Include the job title you interviewed for in the subject line.
This email should be sent to the recruiter. They're the ones who are most likely to know what's going on in the hiring process.
Keep it to one paragraph and indicate that you're still interested in the job and would like to hear more. If they require more information, offer to provide it. Thank you for your time.
Subject line: Checking in RE: marketing coordinator role
I hope you're doing well. I'm taking a look at the marketing coordinator position. I enjoyed meeting with the team earlier, and I eagerly await your update. Please let me know if there is anything else I can do to help you make your decision.
You don't have to be concerned about appearing desperate or unpleasant by checking in. The truth is that each organization takes a varied amount of time to make these decisions. You're merely prompting them to provide an update. There's no harm in repeating it if you truly want the job.
4. Email for keeping in touch
If you haven't heard back after checking in, or if you've learned that you didn't get the position, you can try to contact the hiring manager again. The purpose of this follow-up email is to establish a professional relationship with someone who can assist you in your professional development.
This follow-up, like your check-in email, is brief:
This email should be sent to the hiring manager. If you're wanting to advance in this industry, this person is most likely a senior executive who might serve as a mentor.
Mention what you found intriguing or inspiring about them in your first paragraph.
Limit yourself to two paragraphs and offer a proposed phone call or coffee meeting timeline.
Subject line: Staying in touch
I hope you're doing well. I'm writing to express my gratitude for your time and consideration once more. My talks with you and others at ABC Inc. were quite enjoyable. I thought the details you offered about your own work path to be quite inspiring. I'd like to understand more about how you acquired and utilized your talents as someone who wants to pursue a career in manufacturing.
I understand you're busy, but if you have 20 minutes to spare, I'd appreciate it if you could add it to your schedule. Are you accessible to talk over the phone or over coffee in the coming weeks?
Thank you again,
Be advised that if you received a definite "no" on this position, this email is unlikely to change your mind. It can, however, reaffirm your interest in the organization and indicate to the hiring manager that, while you may not have been the best fit for this position, you may be a good fit for a future post.
Tips for sending follow-up emails
If you haven't received a response to your communications, contact them again. Most folks aren't deliberately ignoring you. They're genuinely busy, and it's likely that your email has slipped their minds. These follow-up emails are straightforward expressions of your interest and goodwill as long as you are cordial and polite rather than pushy.
Here are some more interview follow-up ideas to think about while writing your own:
This email is a wonderful way to discuss anything you forgot to say or wish to expand on during your interview.
Within 24 hours of your interview, send a follow-up email.
Begin with the name of the person who conducted your interview.
Select a suitable length. In most circumstances, being more concise is preferable.
Finish the letter by giving your name and contact information, such as your phone number and email address.
Before you hit send, double-check your work. Give your follow-up, like everything else you've submitted to potential employers, a final edit before sending it.
It's a good idea to get ready to talk about your wage expectations at this point in the hiring process. Your pay scale should be determined by your region, industry, and level of expertise.
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